Creative Ways to Send Event Invites in 2025
Creative Ways to Send Invites
Whether you’re planning a luxury wedding or a product launch, the invite sets the tone. Below are ten formats your guests will actually open — plus when to use each, and simple ways to track RSVPs.
10 Creative Ways to Send Event Invites in 2025
1) NFC Tap-to-RSVP Cards
Hand guests a sleek NFC card: they tap with their phone and land on your RSVP page instantly. Great for VIP lists, premieres, and brand launches.
- Suppliers: V1CE, Popl
- Add: logo print + unique QR as fallback
- Track: UTM codes per guest cohort
2) AR Invites with Zappar
Trigger a 20-second AR reveal (floating logo, venue fly-through) when guests scan your printed card or poster. Lives on the fridge and it’s impossible not to scan.
- Platform: Zappar
3) WhatsApp Invite Pack
A tidy message bundle: hero graphic, 3× sizes for Stories/Status, a calendar file, and a one-tap poll for dietary requirements. Fast, personal, zero friction.
- Use Communities for guest updates
- Add click-to-call and venue map links
4) Private Ticket Links (DICE / FIXR / Skiddle)
For launches and club-leaning events: issue private/unlisted ticket links. You get proper guest data, waitlists, and wallet passes.
- Platforms: DICE, FIXR, Skiddle
- Switch on Apple/Google Wallet passes
5) Luxe Scratch-Off Mailers
Foiled invite with a scratch-to-reveal date or password. Add a personalised QR code that jumps to your RSVP form.
- Printers: printed.com, Papier, Vistaprint
- Mail via tracked delivery
6) Moonpig / Papier Bespoke Cards
Design a clean, on-brand card and post it direct. Include a short URL + QR for easy RSVP. Lovely for weddings and milestone birthdays.
- Platforms: Moonpig, Papier
- Upgrade: add a Spotify code to your playlist
7) Touchnote Venue Postcards
Send a real postcard from the venue location with a playful line: “See you here?” Geo-nostalgia meets clear directions.
- Touchnote app
- Stamp with priority mail for speed
8) Micro-Site Invite + Short URL
Spin up a simple one-pager with the story, dress code, and an RSVP form. Mask it with a short domain (e.g., olysparty.com).
- Host on Squarespace/Webflow
- Add: calendar file + Google Maps pin
9) SMS RSVP
For corporate or older audiences: an elegant text with your brand short link. Works even if emails get ignored.
- Platform: Textlocal
- Include STOP opt-out to stay compliant
10) Hand-Delivered Invite Packs
For ultra-VIPs: a small box with the invite, a scent card, and an NFC token. Hand-delivered by courier with time window.
- Courier: Special Delivery / DPD
- Track RSVP per code inside the pack
Pro tip: whichever route you pick, give guests one clear action — RSVP — and one secondary action (e.g., “Add to calendar”). Don’t make them choose between eight links.
Fast Build Checklist (what to prep)
- Short URL: personalise a link or use a branded shortener.
- QR + NFC: always include a QR fallback for tap-to-RSVP.
- Calendar files: attach .ics for iOS/Outlook; link Google Calendar.
- Accessibility: large type, good contrast, and alt text on digital.
- Tracking: UTM tags per channel (post, WhatsApp, SMS, AR).
- Privacy: show how you’ll use data; honour opt-outs.
Invitations 2025 — FAQs
What’s the best invite method for formal weddings?
A hybrid: a foiled postal invite (Moonpig/Papier) plus a short URL + QR to RSVP. Follow with a WhatsApp pack the week of the wedding for timings and transport.
How far in advance should I send invites?
Weddings: 10–16 weeks (save-the-date even earlier). Corporate/launches: 2–4 weeks. Private parties: 3–6 weeks works well outside peak holidays.
Are scratch-off mailers acceptable for premium events?
Yes — foiled, heavy stock with subtle scratch area feels premium. Pair with a private URL and tracked QR to keep it elegant and measurable.
Which ticketing apps allow private links?
DICE, FIXR, and Skiddle all support private/unlisted links and wallet passes, ideal for controlled guestlists.
How do I keep WhatsApp invites tidy?
Send a single pack: hero graphic (story size), calendar link, dress code, and a short RSVP link. Use a Community or a muted group only for essential updates.
More ideas for your 2025–2026 celebrations
Still in planning mode? These guides will keep the inspiration flowing while you dream up the perfect party.