Creative Ways to Send Event Invites in 2025

Ten clever ways to invite guests in 2025 — from NFC tap-to-RSVP cards and AR reveals to luxe scratch-off mailers, WhatsApp packs, and digital ticket links.

Whether you’re planning a luxury wedding or a product launch, the invite sets the tone. Below are ten formats your guests will actually open — plus when to use each, and simple ways to track RSVPs.

10 Creative Ways to Send Event Invites in 2025

1) NFC Tap-to-RSVP Cards

Hand guests a sleek NFC card: they tap with their phone and land on your RSVP page instantly. Great for VIP lists, premieres, and brand launches.

  • Suppliers: V1CE, Popl
  • Add: logo print + unique QR as fallback
  • Track: UTM codes per guest cohort

2) AR Invites with Zappar

Trigger a 20-second AR reveal (floating logo, venue fly-through) when guests scan your printed card or poster. Lives on the fridge and it’s impossible not to scan.

  • Platform: Zappar

3) WhatsApp Invite Pack

A tidy message bundle: hero graphic, 3× sizes for Stories/Status, a calendar file, and a one-tap poll for dietary requirements. Fast, personal, zero friction.

  • Use Communities for guest updates
  • Add click-to-call and venue map links
Modern invitation collage with NFC card, QR and mailer

4) Private Ticket Links (DICE / FIXR / Skiddle)

For launches and club-leaning events: issue private/unlisted ticket links. You get proper guest data, waitlists, and wallet passes.

  • Platforms: DICE, FIXR, Skiddle
  • Switch on Apple/Google Wallet passes

5) Luxe Scratch-Off Mailers

Foiled invite with a scratch-to-reveal date or password. Add a personalised QR code that jumps to your RSVP form.

  • Printers: printed.com, Papier, Vistaprint
  • Mail via tracked delivery

6) Moonpig / Papier Bespoke Cards

Design a clean, on-brand card and post it direct. Include a short URL + QR for easy RSVP. Lovely for weddings and milestone birthdays.

  • Platforms: Moonpig, Papier
  • Upgrade: add a Spotify code to your playlist
Luxe scratch-off invitation card with foil

7) Touchnote Venue Postcards

Send a real postcard from the venue location with a playful line: “See you here?” Geo-nostalgia meets clear directions.

  • Touchnote app
  • Stamp with priority mail for speed

8) Micro-Site Invite + Short URL

Spin up a simple one-pager with the story, dress code, and an RSVP form. Mask it with a short domain (e.g., olysparty.com).

  • Host on Squarespace/Webflow
  • Add: calendar file + Google Maps pin

9) SMS RSVP

For corporate or older audiences: an elegant text with your brand short link. Works even if emails get ignored.

  • Platform: Textlocal
  • Include STOP opt-out to stay compliant
WhatsApp invite pack shown on mobile with stickers and countdown Modern invitation collage with NFC card, QR and mailer

10) Hand-Delivered Invite Packs

For ultra-VIPs: a small box with the invite, a scent card, and an NFC token. Hand-delivered by courier with time window.

  • Courier: Special Delivery / DPD
  • Track RSVP per code inside the pack

Pro tip: whichever route you pick, give guests one clear action — RSVP — and one secondary action (e.g., “Add to calendar”). Don’t make them choose between eight links.

Fast Build Checklist (what to prep)

  • Short URL: personalise a link or use a branded shortener.
  • QR + NFC: always include a QR fallback for tap-to-RSVP.
  • Calendar files: attach .ics for iOS/Outlook; link Google Calendar.
  • Accessibility: large type, good contrast, and alt text on digital.
  • Tracking: UTM tags per channel (post, WhatsApp, SMS, AR).
  • Privacy: show how you’ll use data; honour opt-outs.

Invitations 2025 — FAQs

What’s the best invite method for formal weddings?

A hybrid: a foiled postal invite (Moonpig/Papier) plus a short URL + QR to RSVP. Follow with a WhatsApp pack the week of the wedding for timings and transport.

How far in advance should I send invites?

Weddings: 10–16 weeks (save-the-date even earlier). Corporate/launches: 2–4 weeks. Private parties: 3–6 weeks works well outside peak holidays.

Are scratch-off mailers acceptable for premium events?

Yes — foiled, heavy stock with subtle scratch area feels premium. Pair with a private URL and tracked QR to keep it elegant and measurable.

Which ticketing apps allow private links?

DICE, FIXR, and Skiddle all support private/unlisted links and wallet passes, ideal for controlled guestlists.

How do I keep WhatsApp invites tidy?

Send a single pack: hero graphic (story size), calendar link, dress code, and a short RSVP link. Use a Community or a muted group only for essential updates.

Oly Rhodes